Regenerant Catalunya

ENCAES

UPDATES - Oct 7 Ops Sync Decisions

REGENERANT CATALUNYA GG24 - UPDATES FROM OCT 7 OPS SYNC

Meeting Date: October 7, 2025
Updated: October 8, 2025
Status: Key decisions made, implementation required

🎯 KEY DECISIONS MADE

1. Communication Tools - CONFIRMED âś…

WhatsApp Groups - APPROVED

  • âś… Decision: Use WhatsApp for program coordination
  • âś… Structure: Minimum 2 separate groups required:
    • Group 1: Projects group (all 12 projects + ReFi BCN team)
    • Group 2: Local partners/council group (Oriol, MarilĂł, ReFi BCN team)
  • Action Required: Create groups by October 10
  • Owner: Giulio

Notion Usage - MINIMAL APPROACH âś…

  • âś… Decision: Use Notion but keep it simple
  • âś… Approach:
    • One-pagers only (like Google Docs)
    • NOT comprehensive project management databases
    • Document-focused, not workflow-focused
    • Easy migration to public Flowershow when needed
    • Email-based access for participants (no complex onboarding)
  • Implication: The full 53-entry database I created is NOT the approach
  • Alternative: Create simple one-page documents instead
  • Action Required: Adjust Notion strategy by October 10
  • Owner: Giulio + Andrea

2. Entity Naming - PENDING CONFIRMATION ⏳

Decision Discussion:

  • Options considered: La FundiciĂł vs. Kerasbuti vs. La Col·lectiva
  • Preference: La FundiciĂł (better institutional credibility, better website)
  • Status: Pending confirmation with MarilĂł/stakeholders
  • Concern: MarilĂł may prefer Kerasbuti and “is not flexible”

Current Usage in Documents:

  • Most docs say “La FundiciĂł / Keras Buti”
  • Some just say “La Fundició”

Action Required:

  • âś… Julio to confirm entity naming with stakeholders ASAP
  • Update all documents once confirmed
  • Use for: Partnership agreements, public communications, Gitcoin registration

Recommended Approach Until Confirmed: Continue using “La Fundició / Keras Buti” in all materials to be safe

3. Funding Process & Timeline - CLARIFIED âś…

€5,000 from La Fundició/Kerasbuti:

  • âś… Process confirmed: Through Julio’s freelance invoice
  • âś… Flow:
    1. Julio receives €5k via freelance invoice
    2. Personal donation to program (tax manageable for Julio’s situation)
    3. B2B conversion to crypto
    4. Send to Demo6/Safe Multisig
  • Timeline: Can be done next week (before end of Oct 13)
  • Owner: Julio

€6,000 from Miceli Social:

  • Status: Compromiso/agreement drafted but needs editing
  • Missing details that need to be added
  • Action: Julio to finalize and send back
  • Owner: Julio

Global Matching Funds (~$20k):

  • âś… Gitcoin response expected: October 28th
  • âś… Funds available: Mid-to-late October
  • âś… Critical requirement: Need local funds ON-RAMPED by end of October
  • âś… Distribution timing: Matching funds distributed once local funds are on-chain
  • No formal compromiso needed from Gitcoin/Celo/ETH Foundation for most funds
  • Only Milwaukee (large individual contributor) might require agreement

Updated Timeline:

  • Oct 9-13: Julio processes €5k (freelance invoice → crypto → multisig)
  • Oct 9-13: Finalize Miceli compromiso
  • Mid-Oct: Gitcoin platform opens, funds become available
  • By Oct 28: Local funds MUST be on-ramped to multisig
  • By Oct 28: Gitcoin voting period closes, final results
  • Late Oct: Global matching funds distributed (once local funds confirmed on-chain)

4. Meeting Cadence - ESTABLISHED âś…

Weekly Internal GD24/GG24 Meetings:

  • âś… Frequency: Weekly
  • âś… Day: Thursdays
  • âś… Start date: Week of October 20th (NOT this week due to Cycles meetings Oct 14-16)
  • âś… Focus: Exclusively on GG24 program - round design, execution, preparations
  • Attendees: Luiz, Giulio, Andrea

Biweekly Meetings with Local Partners:

  • âś… Frequency: Biweekly (every 2 weeks)
  • âś… Start date: Week of October 20th or last week of October
  • âś… Attendees: Luiz, Giulio, Andrea + Oriol (Miceli) + MarilĂł (La FundiciĂł)
  • Purpose: Partner coordination, decision alignment, program updates
  • Action: Schedule via group chat once dates confirmed

5. Priorities & Next Steps - ASSIGNED âś…

Julio’s Actions:

  • Complete €10k application by Thursday (Oct 10) deadline
    • For: 8-month incubation program
    • Amount: €10k per project
    • Applicant: ReFi Barcelona (stewarding regional funding support)
  • Confirm entity naming with stakeholders (MarilĂł)
  • Process €5k from La FundiciĂł/Kerasbuti (by Oct 13)
  • Finalize Miceli compromiso and send back

Luiz’s Actions:

  • Work on round design and execution timeline
  • Define workshops, support levels, program timeline
  • Coordinate article publication (AFTER Mount/Regen Coordination announces)
  • Create detailed timeline showing:
    • When to on-ramp local funds
    • When to expect global matching
    • Workshop schedules
    • Distribution timelines

Team Actions:

  • Schedule first GG24 weekly meeting for late October (Thursday)
  • Coordinate timing with Andrea via group chat

đź“Š IMPACT ON PREVIOUS PLANNING

Changes to Critical Week Action Plan:

REMOVED/MODIFIED:

  • Create comprehensive Notion database with 53 entries
  • Full project management system in Notion
  • Changed to: Simple one-pager documents approach

CONFIRMED/VALIDATED:

  • âś… WhatsApp groups creation (was already in plan)
  • âś… Safe Multisig setup (still critical, Oct 9)
  • âś… Partnership agreements (still needed, but Miceli in progress)
  • âś… Gitcoin registration (still critical, Oct 11-12)

ADJUSTED TIMELINE:

  • Launch week intensity slightly reduced because:
    • Cycles meetings Oct 14-16 (Julio’s focus)
    • Weekly GG24 meetings don’t start until Oct 20
    • More breathing room for preparations

ADDED CLARITY:

  • Clear on-ramping deadline: End of October
  • Clear Gitcoin response date: October 28
  • Clear meeting structure starting Oct 20

🔄 UPDATED CRITICAL PATH

Week of Oct 7-13 (THIS WEEK):

Day 1-2 (Oct 8-9):

  • Luiz: Safe Multisig setup
  • Giulio: Complete €10k application (priority)
  • Giulio: Confirm entity naming with MarilĂł
  • Andrea: Begin simple Notion one-pagers (not complex database)

Day 3-5 (Oct 10-12):

  • Julio: Process €5k through freelance → crypto → multisig
  • Julio: Finalize Miceli compromiso
  • Giulio: Create 2 WhatsApp groups
  • Team: Gitcoin registration begins (once platform opens)
  • Luiz: Work on round design/execution timeline document

Day 6 (Oct 13):

  • €5k on-ramped to multisig (target completion)
  • Pre-launch preparations continue

Week of Oct 14-20 (NEXT WEEK):

Oct 14-16: Cycles Meetings (Julio’s focus)

  • Strategic workshop with Cycles team Oct 14
  • European Blockchain Convention Oct 15-16
  • Potential partner meetings during convention

Oct 14-28: Gitcoin Grants Round 24 LIVE

  • Donation window open
  • Marketing campaign active
  • Daily monitoring and support

Oct 20: First Weekly GG24 Meeting (Thursday)

  • Team establishes regular rhythm
  • Review progress, plan ahead

Week of Oct 21-27:

  • Continue supporting donation window
  • Prepare for fund distributions
  • Finalize on-ramping if not complete

Week of Oct 28 - Nov 3:

  • Oct 28: Gitcoin voting closes, results finalized
  • Late October: Global matching funds distributed
  • Early November: Kick-off workshop preparations

đź“ť UPDATED ACTION ITEMS BY OWNER

LUIZ - Strategy & Finance

Immediate (Oct 8-10):

  • Safe Multisig setup (CRITICAL - blocks everything)
  • Work on comprehensive round design document
  • Create detailed program timeline with all dates
  • Coordinate article publication timing (wait for Mount announcement)

Near-term (Oct 11-20):

  • Global partner confirmations written documentation
  • Partnership agreement with Miceli (once Julio sends edited version)
  • Financial tracking system setup
  • Weekly meeting preparation (start Oct 20)

GIULIO - Operations & Partnerships

Immediate (Oct 8-10):

  • Complete €10k incubation application (PRIORITY - Due Thursday Oct 10)
  • Confirm entity naming with MarilĂł/stakeholders (URGENT)
  • Create 2 WhatsApp groups (Oct 10):
    • Projects group (12 projects + team)
    • Partners/council group (Oriol, MarilĂł, team)
  • Adjust Notion approach: Create simple one-pagers instead of complex database

Near-term (Oct 11-13):

  • Process €5k: Freelance invoice → crypto → multisig
  • Finalize and send back Miceli compromiso (with edits)
  • Gitcoin platform registration (12 projects)
  • Technical infrastructure setup (simplified)

ANDREA - Communications & Program Design

Immediate (Oct 8-10):

  • Begin marketing materials (may be slightly less urgent given Cycles week)
  • Start simple Notion one-pagers (not complex databases)
  • Prepare content for article (pending Mount announcement)

Near-term (Oct 11-20):

  • Support Giulio with Gitcoin registration content
  • Continue marketing material development
  • Workshop content planning (for Luiz’s timeline work)
  • Join weekly meetings starting Oct 20

🎯 KEY TAKEAWAYS FOR PLANNING

What This Means:

1. Slightly Less Intense Launch Week

  • Cycles meetings Oct 14-16 mean Giulio partially occupied
  • Weekly intensive GG24 meetings don’t start until Oct 20
  • Still need to launch Oct 14, but with understanding of bandwidth

2. Clear Financial Timeline

  • End of October is HARD DEADLINE for on-ramping local funds
  • This is critical for receiving global matching
  • Process is clearer now: Julio handles €5k conversion, simpler than expected

3. Simpler Tools Approach

  • Don’t overcomplicate Notion
  • Use WhatsApp as primary coordination (already familiar to everyone)
  • Save energy for program execution, not tool complexity

4. Regular Cadence Established

  • Weekly Thursdays internal (starting Oct 20)
  • Biweekly with partners (starting late Oct)
  • More sustainable than ad-hoc scrambling

5. Entity Naming Still Open

  • Don’t finalize any public materials with specific entity name yet
  • Wait for Julio’s confirmation with MarilĂł
  • Use “La FundaciĂł / Keras Buti” in interim documents

⚠️ CRITICAL UPDATES TO PREVIOUS TODOS

ADJUSTED PRIORITIES:

HIGHEST PRIORITY NOW:

  1. ✅ Giulio: €10k application (Due Thursday Oct 10)
  2. âś… Luiz: Safe Multisig setup (Due Oct 9)
  3. âś… Giulio: Confirm entity naming (Due Oct 9-10)
  4. ✅ Giulio: Process €5k conversion (Due by Oct 13)
  5. âś… Team: Gitcoin registration (Due Oct 11-12)

MODIFIED APPROACH:

  • ❌ Don’t create 53-entry Notion database
  • âś… Create simple Notion one-pagers instead
  • âś… Use WhatsApp as primary coordination tool
  • âś… Focus on getting local funds on-chain by Oct 28

DEFERRED TO POST-OCT 20:

  • Detailed workshop content (work on during weekly meetings)
  • Comprehensive evaluation rubrics (work with partners in biweekly meetings)
  • Long-term planning (address in regular meeting cadence)

đź“… UPDATED MEETING SCHEDULE

This Week (Oct 7-13):

  • Normal ops sync (completed Oct 7)
  • Ad-hoc coordination as needed
  • Focus on critical path items

Next Week (Oct 14-20):

  • Oct 14: Cycles strategic workshop (Giulio)
  • Oct 15-16: European Blockchain Convention (Giulio)
  • Oct 14-28: GG24 donation window LIVE
  • Ad-hoc team coordination as needed

Week of Oct 20 Onward:

  • Every Thursday: Internal GG24 weekly meeting (Luiz, Giulio, Andrea)
  • Every 2 weeks: Partner coordination meeting (+ Oriol, MarilĂł)
  • First partner meeting: Late Oct (exact date TBD via group)

🔄 NOTION STRATEGY - REVISED

ORIGINAL PLAN (NO LONGER APPLICABLE):

  • 53-entry comprehensive database
  • Multiple views and complex project management
  • Full program roadmap in Notion

NEW PLAN (ALIGNED WITH OCT 7 DECISION):

Minimal One-Pager Approach:

Document 1: Program Overview (One-pager)

  • Quick program summary
  • Key dates and timeline
  • Contact information
  • Basic FAQs

Document 2: For Projects - Getting Started (One-pager)

  • Simple onboarding checklist
  • Wallet setup instructions
  • Karma GAP setup guide
  • WhatsApp group info
  • Support contacts

Document 3: For Projects - Impact Reporting Template (One-pager)

  • Simple template for updates
  • Based on Common Approach
  • Examples included
  • Submission process

Document 4: Partner Coordination Notes (One-pager)

  • Meeting notes from biweekly sessions
  • Decisions log
  • Action items
  • Maintained by ReFi BCN team

Document 5: Workshop Schedule & Materials (One-pager per workshop)

  • Workshop 1: Web3 Fundamentals
  • Workshop 2: Impact Measurement
  • Workshop 3: Governance
  • Workshop 4: Future Funding

Access Method:

  • Share via email link (no complex Notion workspace onboarding)
  • Recipients can view/comment without creating Notion accounts
  • Easy to migrate to Flowershow when ready for public publication

Creation Timeline:

  • Basic structure: Oct 10
  • Content population: Oct 11-20 (during weekly meetings)
  • Refinement: Ongoing through program

âś… FINAL CHECKLIST - WHAT TO DO NOW

Immediate Actions (Oct 8):

  • Read and internalize these updates
  • Update personal task lists to reflect new priorities
  • Adjust expectations for launch week (Cycles meetings context)
  • Confirm understanding of financial timeline (local on-ramp by Oct 28)

Day 1 (Oct 9):

  • Luiz: Start Safe Multisig setup
  • Giulio: Work on €10k application (finish by Oct 10)
  • Giulio: Contact MarilĂł about entity naming
  • Andrea: Start simple Notion one-pagers (not complex database)

Day 2 (Oct 10):

  • Giulio: Submit €10k application (deadline)
  • Giulio: Confirm entity name or proceed with “La FundiciĂł / Keras Buti”
  • Giulio: Create 2 WhatsApp groups
  • Luiz: Continue Safe Multisig setup
  • Team: Funds allocation methodology meeting (if still needed - may defer to weekly meetings)

Days 3-5 (Oct 11-13):

  • Giulio: Process €5k conversion process
  • Giulio: Gitcoin registration (12 projects)
  • Giulio: Finalize Miceli compromiso
  • Luiz: Work on round design timeline document
  • Team: Continue launch preparations with realistic bandwidth

Week of Oct 14:

  • Launch GG24 donation window (Oct 14)
  • Support Giulio’s Cycles meetings (Oct 14-16)
  • Daily monitoring of donation window
  • Prepare for weekly meeting cadence starting Oct 20

BOTTOM LINE:

  1. âś… Tools approach is simpler (WhatsApp + minimal Notion one-pagers)
  2. ✅ Financial process is clearer (Julio handles €5k, deadline Oct 28 for on-ramping)
  3. âś… Meeting structure established (weekly Thursdays starting Oct 20)
  4. ⏳ Entity naming pending (waiting on Mariló confirmation)
  5. 🎯 €10k application is new HIGH PRIORITY (due Oct 10)

The good news: The approach is more sustainable and less overwhelming than the original comprehensive database plan. Focus on essentials, use familiar tools, establish regular rhythms.

Document Status: Updated with Oct 7 Ops Sync Decisions
Created: October 8, 2025
Next Review: October 10, 2025 (after key deliverables due)
Action: Share with team for alignment

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