Regenerant Catalunya

ENCAES

Project Page Preparation

Project Page Preparation Guide

Purpose: Organize your project information and documentation before the first documentation workshops for your network (Miceli / Keras Buti). This guide helps you prepare your Google Doc activities report and gather all necessary materials that will later be used for Karma GAP submission.

Overview

Preparing your activities report in the shared Google Doc is a crucial step before the first documentation workshops. This preparation ensures you have everything organized and ready for impact documentation training and, later, Karma GAP submission.

Timeline: Start as soon as you receive the Google Doc template and complete it by January 12, 2026. Documentation workshops completed (Dec 3, 11, 19, 2025).

Step 1: Access Your Project Section

What to Do:

  1. Access the shared Google Doc (link provided separately by ReFi Barcelona)
  2. Find your project’s section in the document
  3. If you don’t have access, contact [email protected]

Support: Contact [email protected] if you need help accessing or using the Google Doc

Step 2: Fill in Project Information

Basic Information to Complete:

  • Project name — Official name of your project
  • Description — Brief description of your project’s mission and work
  • Contact details — Primary contact person, email, phone
  • Network affiliation — Miceli Social or La Fundició / Keras Buti
  • Website/social media links — Links to your online presence
  • Location — Where your project operates in Catalonia

Why This Matters:

  • Helps ReFi Barcelona team understand your project
  • Enables better support and coordination
  • Creates foundation for impact documentation

Step 3: Gather Documentation

What Documents to Gather:

Existing Documentation

  • Project reports — Annual reports, impact reports, activity summaries
  • Photos or media — Visual evidence of your activities
  • Metrics or data — Numbers about your impact (participants, hectares, events, etc.)
  • Plans or proposals — Future project plans, proposals, grant applications
  • Other supporting materials — Any other relevant documentation

Types of Activities to Document

Past Activities (Minimum 3):

  • Completed projects or initiatives
  • Events, workshops, or activities you’ve organized
  • Impact you’ve achieved (ecological, social, economic, cultural)
  • Partnerships or collaborations
  • Community engagement activities

Future Plans (Minimum 3):

  • Planned activities for 2026
  • How you’ll use the Regenerant Catalunya funding
  • Expected outcomes or impact
  • Timeline and milestones
  • Resources needed

Step 4: Organize Information in Google Doc

What to Do:

  1. Fill in your project section with basic information
  2. List your key activities — Start with the activities that best represent your work
  3. Add deliverables and metrics — For each activity, note what was produced and any numbers you can already see (participants, sessions, etc.)
  4. Add links to documentation — Links to reports, photos, media
  5. Note any questions — Questions about documentation, concepts, or evaluation

Why This Matters:

  • Organizing information in the Google Doc helps ensure you have everything ready
  • Makes it easier to transfer information to Karma GAP later
  • Allows for self-assessment against evaluation criteria
  • Enables support from ReFi Barcelona team

Step 5: Review Evaluation Criteria (Optional but Helpful)

You can review the evaluation criteria at any point:

4 Evaluation Criteria:

  1. Local Impact (35%) — Ecological, social, economic impact in Catalonia
  2. Web3 Adoption (25%) — Wallet setup, Karma usage, tool adoption
  3. Resource Efficiency (25%) — Impact relative to resources
  4. Clear Plans (15%) — Specific goals, milestones, alignment

Complete Guide: Evaluation Criteria

Self-Assessment:

  • Use the project data collection document to assess your alignment with criteria
  • Identify which criteria your activities demonstrate
  • Note any gaps in documentation

Pre-Workshop Checklist

Before Workshop #2, please complete:

  • Opened your Web3 wallet (if not done in Workshop #1)
  • Accessed your project section in the Google Doc
  • Filled in basic project information
  • Gathered project documentation (reports, photos, metrics)
  • Identified at least 3 past activities to document
  • Identified at least 3 future plans to document
  • Reviewed evaluation criteria (understand what evaluators are looking for)
  • Organized information in your Google Doc section
  • Prepared questions (about Karma, documentation, evaluation)

Next Steps After Completing Google Doc

Once your Google Doc is complete (by January 12, 2026):

  1. Transfer to Karma GAP (January 12-16, 2026)

    • Create Karma GAP account (can use Google/email, no wallet needed)
    • Find or create your project profile
    • Publish activities with deliverables and metrics
    • See the Complete Karma GAP Guide for step-by-step instructions

  2. Support Available:

    • Office hours: January 5-9, 2026 (technical support for Karma GAP)
    • Individual check-ins can be scheduled
    • Contact [email protected] for assistance

  3. Final Closing Workshop:

    • January 19, 2026 (10:00-11:30, online) — Required for Phase 1 completion

Using Your Google Doc for Karma GAP Submission

When transferring to Karma GAP (January 12-16, 2026):

  • Use your Google Doc as a reference while publishing on Karma GAP
  • Transfer organized information from Google Doc to Karma GAP
  • Each activity in your Google Doc becomes a “Project Activity” in Karma GAP
  • Copy deliverables and metrics for each activity
  • Update your Google Doc status as you complete submissions

Tips:

  • Keep your Google Doc open while working in Karma GAP
  • Verify that all information transferred correctly
  • Make sure links to evidence (Drive folders, etc.) are accessible

Need Help?

Support Available:

Common Questions:

  • Q: What if I don’t have much documentation?

    • A: Start with what you have. Focus on documenting activities clearly, even if you don’t have extensive reports.

  • Q: How detailed should my activity descriptions be?

    • A: Start with brief descriptions in the Google Doc. You’ll learn how to expand them in Karma GAP during Workshop #2.

  • Q: What if I can’t access the Google Doc?

Next Steps

  1. Complete your project page in the Google Doc by January 12, 2026
  2. Gather all documentation you have
  3. Review evaluation criteria to understand what evaluators look for
  4. Transfer information from Google Doc to Karma GAP (January 12-16, 2026)
  5. Submit activities to Karma GAP during the submission window
  6. Attend final closing workshop (January 19, 2026) — Required

Related Guides:

Questions? Contact [email protected] or attend office hours (January 5-9, 2026)

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